Job Type: FT – Monday through Thursday and Friday until noon
The SYNAGOGUE MANAGER is a well-organized, detail-oriented, and highly efficient doer who is capable of managing and executing multiple projects simultaneously. The SYNAGOGUE MANAGER is a collaborative team-player and enjoys engaging with people. The SYNAGOGUE MANAGER is charged with getting to know our members and helping them connect with each other and with the congregation in ways that speak to each individual’s particular passions and interests. The SYNAGOGUE MANAGER will also provide administrative and logistical support for congregational programs, educational programs as well as front-office support as needed. The SYNAGOGUE MANAGER will oversee synagogue staff and report directly to the Executive Committee and President, as daily delegate of Exec Board and work closely with and report to the Rabbi on all matters relating to the programmatic, educational, religious and spiritual vision of the synagogue.
• Meet with congregants to get to know their interests, talents, and ways in which they would like to engage in the Beth Jacob community, and create and maintain a database to track this information.
• Help congregants with similar interests connect with each other in order to form relationships, to attend Beth Jacob events together, and/or to work together on programs.
• Identify and recommend congregants who, based on their interests and skills, can serve on committees and task forces.
Membership Recruitment & Support
• Serve as the staff liaison to the Membership Committee: attend all Membership Committee meetings, support the chair in his/her leadership of the committee, and keep senior staff updated on the committee’s activities and needs.
• Develop initiatives to recruit new members to Beth Jacob, and partner with lay leaders, volunteers, and professional staff to implement these initiatives.
Programming & Administrative Support
• Recruit volunteers to partner with our Board/Staff in creating and implementing programs for the congregation.
• Provide administrative and logistical support to Rabbi, staff and lay volunteers in organizing and executing programs – including, but not limited to, calendaring, booking venues, procuring needed supplies, coordinating room set-ups, and tracking RSVPs.
• Assist in general front-office administrative support as needed.
• Work collaboratively as part of Beth Jacob’s team to create an inclusive Jewish community, to help our congregants discover Jewish meaning and purpose, and to create a collegial and friendly work environment.
• Participate in Beth Jacob’s committees and programs as appropriate.
• Ensure coordination between Beth Jacob and community calendars.
• Take an active role in the life of the synagogue and the Greater Hamilton Jewish community.
• Provide all necessary support for various staff roles and continued assessment of synagogue staff needs
• Work closely with Bookkeeper to maintain records of employment, assessments, contracts, schedules and payroll
• Act as staff liaison to the Executive Board and President with respect to managing any employee issues
• Accountable to the Executive Board and President as daily delegate of Executive Board
• Responsible for House coordinator, Communications & Administration coordinator and Bookkeeper
• Responsible to address any issues or requests raised by employees
Qualifications and Skills:
• Working knowledge of Microsoft Office and social media tools.
• Excellent written, verbal and listening communication skills;
• Strong initiative and work ethic;
• Comfort working with people of all ages and demographics.
• Willingness and ability to work a flexible schedule as needed, including nights and weekends as required for occasional programs.
• Comfortable and effective at directing and overseeing daily work of custodial staff;
• Effective at collaborating and coordinating with various stakeholders on multiple projects;
• Minimum 5 years of experience in a not for profit office management role or equivalent
• Knowledge, respect and understanding of the conservative Jewish movement – historic, cultural and religious elements
• Past experience with other Jewish associations or community groups is preferred
• Post-secondary education is preferred
Please contact or send resumes to: