375 Aberdeen Ave., Hamilton, ON L8P 2R7 | 905-522-1351 | office@bethjacobsynagogue.ca

Beth Jacob seeks Executive Director

Beth Jacob seeks Executive Director

March 20, 2018  Open until filled. 

Beth Jacob Synagogue is looking for a dynamic executive director (ED) to guide our vibrant  community. We seek someone who will bring  enthusiasm and professional expertise to our 275 member-family  Conservative Jewish community. The right person will have  institutional management experience and a Jewish cultural background, and share a commitment to our  congregational values. 
 
Qualifications:  Minimum: BA degree in a relevant  field
 Preferred: MA in Jewish Studies or a related field and/or
 MA or MS in Nonprofit Management.
 
 
Job Responsibilities:
 
The primary responsibility of the Executive Director (ED) of Beth Jacob Synagogue is to ensure that the various operations, including the building, staff and office, are well aligned. The following are representative (but not all-inclusive) examples of responsibilities by category.
 
Qualifications:  Minimum: BA degree in a relevant  field
 Preferred: MA in Jewish Studies or a related field and/or
 MA or MS in Nonprofit Management
 Excellent multi-media and digital skills
 
Office/House/Facilities:
 
• Creates job descriptions, advertises, interviews, hires, and supervises paid staff including  administrative, custodial, maintenance, and kitchen staff. Determines pay scales and contracts  in consultation with the Board treasurer
• Schedules work of paid and volunteer staff; develops a weekly work schedule for custodial and kitchen staff,  encompassing not only  their primary job responsibilities but also  programming, congregational, and school activities for which they have some responsibility
• Assists Rabbi as required
• Ensures office runs smoothly; creates protocols and delegates as necessary
• Aware of membership benefits of USCJ and utilize programming as offered and relevant
• Approves payroll for custodial, maintenance, kitchen, and temporary staff 
• Sets up and supervises procedures for donations to the synagogue, including yahrzeit reminders
• In the absence of the bookkeeper, looks after invoicing and payables, and arranges for payroll and deposits
• Handles email and postal correspondence
• Coordinates as needed with Rabbi on services, ritual, funerals, weddings, Bar and Bat Mitzvahs, memorial plaques, etc.
• Arranges, schedules, and authorizes minor repairs and servicing, including fire and elevator inspections, as required
• Works with House Chair or designate to facilitate major repairs and servicing
• Consults with kitchen staff on kitchen/food related issues, including budgets; develops menu with kitchen staff for weekly Shabbat Kiddush, events, holidays, and meetings
• Supports first aid, CPR, and food safety training for custodial and kitchen staff
 
Programming and Communication:
• Organizes programming meetings
• Responsible for obtaining lottery and raffle licenses
• Contact person for national and international Jewish organizations, including USCJ, , Mercaz/Masorti, UJA Federation, JNF, Israel Bonds
• Organizes Chanukah Food Drive for Jewish Social Services
 
Board and Archives:
• Attends Board meetings
• Reports to Board as requested and to Board Executive as required
• Maintains Board meeting minutes
• Ensures synagogue records are updated and archived as necessary
 
Membership:
• Point person for potential new members when they contact the office; coordinates with membership committee; sets up  files, and ensures that information is received by the bookkeeper and office staff (who input the info in Chaverware), as well as UJA Federation, Kehila (for Jewish telephone directory), and cemetery if requested
• Updates membership files as necessary
• Maintains a list of current members and their contact information
 
Cemetery:
• Coordinates maintenance of grounds with cemetery personnel; coordinates memorial stone inscriptions as requested
 
Catering/Rental:
• Contact person for all rental and space inquiries
• Manages rental and/or allocation of space for community groups within and outside the Jewish community, including current tenants Della Sera and Dundas Valley Orchestra
• Contact person for Lyonsgate Montessori, which occupies the school wing, regarding any concerns, questions, requests they may have. Follows up as needed
• Arranges for sponsored kiddushim/ consolation meals; liaises with kitchen staff or outside caterers/event planners as necessary; coordinates kashrut supervision with the Rabbi
 
Security:
• The ED is the on call person for the shul’s security provider (BAX)
• Consults with security provider and head of Security Committee on internal and external security systems and related issues
• Communicates with police regarding security issues or concerns
 
Hamilton Community Outreach:
• Organizes synagogue contributions to various community activities (e.g.,  Good Food Neighbourhood Food Drive)
• Arranges meeting space for community groups as appropriate
• Co-ordinate with Federation to ensure events are listed on the community calendar and be informed regarding available resources
 
Fund Raising, in asscociation with the appropriate Board chairs and Rabbi:
• Identify and apply for funding from foundations and government agencies for special projects
• Execute a planned giving program to build an endowment fund
• Meet with members to aquire restricted gifts for special projects
• Write For Us.
Salary and Benefits:
 
Work Week and Hours:  Monday through Thursday and other days as needed/required.  Typical work week is 40 hours
Gross Salary: Competitive
 
Holidays/Benefits:  3 weeks vacation; all statutory holidays and Jewish holidays
 
***All interested candidates should forward their CV to opportunities@bethjacobsynagogue.ca